Sessions/Appointments - Allow students to book a weekly recurring timeslot if the original session was canceled/skipped

  • Fixed
  • T
    Talia Koenigsberg
  • on 01-17-2023

When a session is skipped, that time is added back to the provider's availability, allowing other students to book the provider during the "skipped" session.

Calendar Invites - Update the calendar invites to "[student fname] and [tutor fname] - [community short name]"

  • Improved
  • T
    Talia Koenigsberg
  • on 01-17-2023

The title of the calendar invite will now read, "[student fname] and [tutor fname] - [community short name]". This affects all calendar invites across all modes of Penji.

Calendar Invites - Update the calendar invites to include the location and course in the event description and email

  • Improved
  • T
    Talia Koenigsberg
  • on 01-17-2023

Within the event description and email, the course and location will be included. This affects all calendar invites across all modes of Penji.

Admin - Feature Release Log

  • New
  • T
    Talia Koenigsberg
  • on 01-05-2023

We've added a "What's New" tab to the admin panel. Clicking this will take you directly to our feature changelog, to review all updates. We hope this makes it easier to keep up to date with Penji Releases!

Sessions/Appointments - Add location filter during request/booking flow

  • New
  • T
    Talia Koenigsberg
  • on 01-05-2023

When students go to book an appointment, once they are on the Calendar of Availability screen (Pick a Time), they are able to filter down to a specific location. When filtered, they will only see available hours for that specific location. If the student filters to a specific location and then selects an appointment time, they will skip the typical location screen altogether in the booking flow.

Improved usability of the admin Post Input form (Pathways)

  • Improved
  • T
    Talia Koenigsberg
  • on 01-05-2023

Sessions/Appointments, Sections - Option to cancel a single session in a recurring series

  • New
  • T
    Talia Koenigsberg
  • on 01-05-2023

For recurring sessions, sections, and provider-managed sections, we've added a feature where different users have the option to cancel one of the scheduled sessions in the series. Previously, if you wanted to cancel one of the sessions, your only option was to cancel the entire series. 

Some highlights

  • Depending on the mode, students, providers, and admin are able to skip one in the series
  • Students and Providers will get notified when a session is skipped (no matter who skips it)
  • This is available for 1:1 appointments, group appointments, provider-managed sections, and sections (this feature works the same for all modes of Penji)

Help Center articles: 

Accessibility Design Update - Complete

  • Fixed
  • V
    Victoria Xu
  • on 12-05-2022

In October, we began rolling out color contrast adjustments to our button and text colors on web.penjiapp.com and our mobile app to improve our accessibility standards and have now completed the updates. 

Admin Panel - Fixed Student search function when using "Create a Session"

  • Fixed
  • V
    Victoria Xu
  • on 12-05-2022

When the Student Imports are enabled, searching for a student in the "Create a Session" flow in the Admin Panel used to take a long time or not show all results due to the large number of students from the import. We have improved this feature so that searching a student's name when creating a session is faster. This fix relates to searching for a student by name and email.

Provider Eligibility Fix - Remove all ineligible providers from Providers Eligibility tab

  • Fixed
  • V
    Victoria Xu
  • on 11-21-2022

The Providers Eligibility tab has been fixed so that a provider will not show up in the Eligibility tab if they are not currently on the Tutors CSV. 

Appointments, Drop-in - Pick a [Course] Copy Update

  • Improved
  • V
    Victoria Xu
  • on 10-24-2022

The first screen when students go to book an appointment or search for drop-in hours used to read "Which [course] do you want help with?". The word [course] is specific to your community and could be "topic", "coach", "class", "subject", etc. We have now updated this text to read "Select your [course]". This update should help programs that are not only using Penji for tutoring, but also for advising, coaching, etc. If you would like to update your verbiage for [course], please email support@penjiapp.com.

Community-Specific Share Links - Launch directly into specific community

  • New
  • R
    Ricardo Matsui
  • on 09-22-2022

These community-specific share links will bring a user directly into your Penji community. 

If the user isn't signed in yet upon clicking the link, they'll be asked to log in through SSO. Once they submit their SSO login credentials, they will then go straight to your community. If the user is already signed in upon clicking the link, they will go directly to your community. 

Overall, these new share links are to help reduce the number of clicks it takes for a student to find and access your community. SSO must be set up in order to use share links.

Student Metadata - Custom imported student metadata shown in student profile

  • New
  • R
    Ricardo Matsui
  • on 09-13-2022

Either uploaded manually or through an IT integration, Student Metadata is now visible in the Students tab under each student's profile. This is our first release to incorporate Student Metadata within Penji, and we plan on incorporating it elsewhere for easy reporting. How to manually upload Student Metadata, and examples of where it is shown, can be found in our Help Center article, Student Metadata.

Calendar - Check for conflicts with Google Calendar

  • New
  • R
    Ricardo Matsui
  • on 09-08-2022

Providers can now connect their Google Calendar to Penji. 

This works similarly to the Outlook integration. With the Google Calendar integration, Penji will check Providers' available times shown to students against their connected Google Calendar. Any events from their Google Calendar that conflict with their Penji Calendar's availability will be removed from the available time slots shown to students. We hope this will limit the need for Providers to frequently change their availability within Penji. 

Providers can integrate their Google Calendar by reading our Help Center article, Connecting Your Google Calendar.

Admin, Appointments - Edit Lead Time in Admin Panel

  • New
  • V
    Victoria Xu
  • on 08-22-2022

The lead time of a session/appointment can now be edited from the Admin Panel (Settings > Sessions > Student Session Booking Lead Time Rules).

Pathways - Dates and Deadlines

  • New
  • R
    Ricardo Matsui
  • on 08-09-2022

Sections - Join waitlist support

  • New
  • R
    Ricardo Matsui
  • on 08-03-2022

This is a Section Waitlist feature for admin-managed Sections. 

Admins can add a waitlist to each individual Section. Once a Section's waitlist has been enabled, students who want to join a Section that is at full capacity have the option to join its waitlist instead. This feature allows students to see all offered Sections within a community, regardless of their current capacity. 

The full feature is described in our Help Center article, Sections Waitlist.

Calendar - Check for conflicts with Outlook calendar

  • New
  • R
    Ricardo Matsui
  • on 08-01-2022

Providers can connect their Outlook Calendar to Penji. 

With this integration, Penji will check Providers' available times shown to students against their Outlook Calendar. Any events from their Outlook Calendar that conflict with their Penji Calendar availability will be removed from the available time slots shown to students. We hope this will limit the need for Providers to frequently change their availability within Penji. 

How Providers can integrate their Outlook Calendar is explained in the Help Center article, Connecting Your Outlook Calendar.

Sections - Updated Emails for Section Cancellations and Confirmations

  • New
  • V
    Victoria Xu
  • on 07-25-2022

We have updated our cancellation and confirmation emails for Sections. The Help Center article "Setting up Sections" walks through the different situations when these emails appear under the header "Editing the CSV".

Admin - Limited Access Role

  • New
  • R
    Ricardo Matsui
  • on 07-19-2022

This is the first version of different Penji "Roles." The next version will allow for more customization in what different types of admin users can see and do.

With this first version, Limited Admins will be able to log in to the admin website and access to the Students and Sessions Tabs. More information on what Limited Admins can see and do can be found in the Help Center article, Admins: Limited Admin Access. To enable the Limited Admin Role, please email support@penjiapp.com.

Admin - Edit Student and Provider Feedback from the Admin Panel

  • New
  • V
    Victoria Xu
  • on 07-04-2022

This allows you to edit, add, rearrange or make required both student and provider feedback questions from the Admin Panel. These feedback questions appear after a session. Examples of this update can be found in the Help Center article "Admins: Appointment Settings" under the features "Provider Session Feedback (Admin Panel)" and "Student Session Feedback (Admin Panel) ".

Admin - Allow admin editing of date and time for one-off session

  • New
  • R
    Ricardo Matsui
  • on 06-29-2022

This feature allows you to change the date and time of scheduled sessions. 

Please note that you cannot reschedule a session with any other status (canceled, pending, or completed), and cannot reschedule weekly recurring sessions at this time. However, rescheduling weekly recurring session is on our Penji Roadmap -- we hope to release this feature soon!

For group sessions, rescheduling the date and time will reschedule the session for all other group members. Providers and students will get notified when the date and/or time are changed by an admin through an email containing the updated calendar event. Examples of this update can be found in our Help Center article, Editing Session Details.

Provider Unavailable Times - Admin editing provider unavailable times across all modes

  • New
  • R
    Ricardo Matsui
  • on 05-26-2022

With Provider Unavailable Times, you can block off a certain range of unavailable dates/times for a specific provider.

For more information on how this affects Sections, weekly recurring appointments, and so on, please review the bottom of this Help Center article, How to Set-Up Providers.

Email Review - Send emails to student and tutor about drop-in after tutor submits their review

  • New
  • R
    Ricardo Matsui
  • on 05-02-2022

You can control whether or not drop-in email receipts are sent to students and Providers from the Admin Panel's Settings. 

The default for this setting is Student Drop-In email receipts: Enabled, Provider Drop-In email receipts: Disabled, and Share Provider feedback in Drop-In email receipts: Disabled. These are the same default settings as with session receipts. 

More information on this feature is available in the Help Center article, Drop-In Settings.

Admin - Organization of settings page

  • Improved
  • R
    Ricardo Matsui
  • on 05-02-2022
The Settings tab in the Admin Panel has been broken down into three parts: General, Sessions, and Drop-In. A full list of settings and details about them can be found in our Help Center. Some settings will be controlled by Penji and some will be controlled through the Admin Panel. If you would like to change/update a Penji-controlled setting, please email support@penjiapp.com. Please also include what school and community you would like the change to apply to (e.g., Appointment Settings, Section Settings, and Drop-In Settings).

Admin, Data Dashboard - Visits Table now includes Student SSO and Email

  • Improved
  • V
    Victoria Xu
  • on 05-02-2022

The Visits table in the Admin Panel's Data Dashboard now includes student SSO and Email.

Locations - Tutor Link Location

  • New
  • R
    Ricardo Matsui
  • on 04-25-2022

Email Review - Send emails to student and tutor about session after tutor submits their review

  • New
  • R
    Ricardo Matsui
  • on 04-11-2022

Admin - Allow admin editing of tutor for sessions

  • New
  • R
    Ricardo Matsui
  • on 03-29-2022

Admin - Allow admin editing of attendance for sessions

  • New
  • R
    Ricardo Matsui
  • on 03-21-2022

Admin - Edit tutor field for log-mode check-ins

  • New
  • R
    Ricardo Matsui
  • on 03-21-2022

Admin - Allow admin editing of checkout time for checkins

  • New
  • R
    Ricardo Matsui
  • on 03-16-2022

Admin - Configure tutoring modes

  • New
  • R
    Ricardo Matsui
  • on 03-07-2022

Learn Actions - Improvements to button order customization

  • Improved
  • R
    Ricardo Matsui
  • on 02-27-2022

Data - Student ID / email check-in data matching with imported student data

  • New
  • R
    Ricardo Matsui
  • on 02-17-2022

Drop-In - Filter and request for specific tutor

  • New
  • R
    Ricardo Matsui
  • on 02-02-2022

Onboarding - Automatically verify email from SSO

  • New
  • R
    Ricardo Matsui
  • on 12-14-2021

Share Links - Launch into school SSO

  • New
  • R
    Ricardo Matsui
  • on 12-10-2021

Group Sessions - Performance improvements for submitting attendance and feedback

  • Improved
  • R
    Ricardo Matsui
  • on 12-08-2021

Request Session - Export for requests of additional tutor hours

  • New
  • R
    Ricardo Matsui
  • on 11-24-2021

Admin - Improve scrolling in search results

  • Improved
  • R
    Ricardo Matsui
  • on 10-27-2021

Admin - Create session - Allow recording past sessions

  • New
  • R
    Ricardo Matsui
  • on 10-25-2021

Admin Panel - Admin created student profile

  • New
  • R
    Ricardo Matsui
  • on 10-16-2021

Popular Courses - Ability for admin to pin courses to top

  • New
  • R
    Ricardo Matsui
  • on 10-04-2021

Calendar - Attach calendar events to emails

  • New
  • R
    Ricardo Matsui
  • on 09-20-2021

Drop-In Kiosk - Student ID entry option instead of email

  • New
  • R
    Ricardo Matsui
  • on 09-12-2021

Courses - Custom course imports in addition to Banner

  • New
  • R
    Ricardo Matsui
  • on 09-09-2021

Feedback - Custom Tutor Feedback

  • New
  • R
    Ricardo Matsui
  • on 09-07-2021

Drop-In - Appointments remove availability from drop-in hours

  • New
  • R
    Ricardo Matsui
  • on 08-30-2021

Onboarding - Complete profile with SSO attributes

  • New
  • R
    Ricardo Matsui
  • on 08-17-2021

Sections - Notifications to students even if not registered

  • New
  • R
    Ricardo Matsui
  • on 08-16-2021

Canvas Integration

  • New
  • R
    Ricardo Matsui
  • on 08-09-2021

Admin - Admin Edited Schedules

  • New
  • R
    Ricardo Matsui
  • on 07-21-2021

Tutor Location Preferences - Per availability slot location preference

  • New
  • R
    Ricardo Matsui
  • on 07-16-2021

Admin - Reset student no-show status in admin panel

  • Improved
  • R
    Ricardo Matsui
  • on 06-25-2021

Drop-In - Queue Kiosk

  • New
  • R
    Ricardo Matsui
  • on 06-21-2021

Sessions - Auto accept

  • New
  • R
    Ricardo Matsui
  • on 06-06-2021

Appointments, Drop-in - Don't send Zoom/Call link until after the tutor has accepted

  • Improved
  • R
    Ricardo Matsui
  • on 05-27-2021

Drop-In - Card Reader Support

  • New
  • R
    Ricardo Matsui
  • on 05-21-2021

Locations - Microsoft Teams Video Conference

  • New
  • R
    Ricardo Matsui
  • on 05-17-2021

Admin Panel - Admin created sessions

  • New
  • R
    Ricardo Matsui
  • on 05-17-2021

30/60 min start times (adjustable)

  • New
  • R
    Ricardo Matsui
  • on 05-03-2021

Sections - End date for sections

  • New
  • R
    Ricardo Matsui
  • on 04-26-2021

Drop-In - Kiosk and Log Mode

  • New
  • R
    Ricardo Matsui
  • on 04-26-2021

Drop-In - GoBoard support

  • New
  • R
    Ricardo Matsui
  • on 03-25-2021

Banner Integration - Automatic import of student enrolled courses

  • New
  • R
    Ricardo Matsui
  • on 03-25-2021

Admin - Display full info for pending sessions

  • Improved
  • R
    Ricardo Matsui
  • on 03-08-2021

Chat - Share images and attachments

  • New
  • R
    Ricardo Matsui
  • on 02-22-2021

Drop-In - Ability for students to report tutor no-show

  • New
  • R
    Ricardo Matsui
  • on 01-30-2021

Drop-in - Ability for tutors to message students in the queue

  • New
  • R
    Ricardo Matsui
  • on 01-30-2021

Sections (SI/Groups) - Support attendance logging for students who haven't signed up for Penji

  • New
  • R
    Ricardo Matsui
  • on 01-27-2021

Request Session - Multiple weeks ahead

  • New
  • R
    Ricardo Matsui
  • on 01-12-2021

Tutor feedback improvements for improved group session review

  • Improved
  • R
    Ricardo Matsui
  • on 11-24-2020

Admin - Drop-In Queue - View tutor tutor check-in and check-outs and comparison to schedule

  • New
  • R
    Ricardo Matsui
  • on 11-10-2020

Sessions - No show notifications and rules

  • New
  • R
    Ricardo Matsui
  • on 10-30-2020

Admin - Set unavailable times for all tutors for holidays, training sessions, etc.

  • New
  • R
    Ricardo Matsui
  • on 10-19-2020

SSO - SSO-based eligibility to be student or tutor

  • New
  • R
    Ricardo Matsui
  • on 09-28-2020

Admin - Locations - "Kind" field is now required and in-person locations should be entered as "Physical"

  • Improved
  • R
    Ricardo Matsui
  • on 09-28-2020

Sections - Assign tutors based on SSO

  • New
  • R
    Ricardo Matsui
  • on 09-21-2020

Branding - Add community logo to menu

  • New
  • R
    Ricardo Matsui
  • on 09-15-2020

Profile - Allow graduation year in past

  • Improved
  • R
    Ricardo Matsui
  • on 09-15-2020

Availability - Set lead time to request session

  • New
  • R
    Ricardo Matsui
  • on 09-08-2020

Feedback - Ability to link to separate survey to collect additional session feedback

  • New
  • R
    Ricardo Matsui
  • on 09-08-2020

Feedback - Long answer feedback questions

  • New
  • R
    Ricardo Matsui
  • on 09-08-2020

Tutor Onboarding - Option to skip entering session availability for tutors that are only drop-in

  • New
  • R
    Ricardo Matsui
  • on 09-08-2020

Admin - View CSV upload history and allow re-downloading recent uploads

  • New
  • R
    Ricardo Matsui
  • on 09-01-2020

Admin - Option to receive daily digest email of tutor schedule changes

  • New
  • R
    Ricardo Matsui
  • on 09-01-2020

Admin - CSV upload validation improvements

  • Improved
  • R
    Ricardo Matsui
  • on 09-01-2020

Tutor Onboarding - Link to tutor application page

  • New
  • R
    Ricardo Matsui
  • on 08-28-2020

Sessions - Option to allow tutor location preferences

  • New
  • R
    Ricardo Matsui
  • on 08-27-2020

Courses - Search improvements for courses

  • Improved
  • R
    Ricardo Matsui
  • on 08-24-2020

Open Drop-In Mode - Drop-in format without queue

  • New
  • R
    Ricardo Matsui
  • on 08-21-2020

Customization - Option to relabel tutors and courses

  • New
  • R
    Ricardo Matsui
  • on 08-10-2020